Join us Support us

‘Access to Work’ Category

17 DecWork and Pensions Committee announces publication of report, Improving Access to Work for disabled people

The Work and Pensions Committee will publish its report, Improving Access to Work for disabled people, at 00.01 am on Friday 19 December.

It will be available under embargo to the media and witnesses only on the morning of Thursday 18 December.

Alternate formats

The Report’s Summary will be published in Easy Read and as a BSL video, and the substantive press notice made available as a BSL video, at 00.01hrs on Friday 19 December.

31 OctVision for Access to Work

This statement sets out our vision for the Access to Work scheme. It is the basis for continued discussions with the Minister for Disabled People and the Department for Work and Pensions.

Our vision

Over one third of deaf (deaf, Deaf, deafblind, deafened or hard of hearing) people are of working age (16-64)[1]. They can face disadvantage in the labour market. Analysis of the Labour Force Survey found the employment rate for people who identify ‘difficulty in hearing’ as their main health issue is 64 per cent. This compares with an employment rate of 77 per cent for people with no long-term health issue or disability[2].

An Access to Work grant makes a big difference to a disabled person’s employment prospects. It helps pay for practical support so someone can start working, stay in work or start their own business. It is provided where someone needs support or adaptations beyond the reasonable adjustments which an employer is legally obliged to provide.

There is no set amount for an Access to Work grant. How much you get depends on your circumstances. The person and their specific circumstances should therefore be central to the operation of the scheme.

To achieve this, Access to Work should

  • explore different ways of delivering grants;
  • respond to requests for support at interview quickly;
  • provide support from day one of employment;
  • go online;
  • know how to communicate with deaf people;
  • understand what it’s like for deaf people in the workplace;
  • know about all forms of support and technology available to deaf people;
  • provide clear guidance about the scheme, especially how decisions are made and when a complaint can be made;
  • work with deaf organisations to provide comprehensive, up-to-date information, advice and guidance to customers; and
  • regularly consult customers and those involved in providing them with support.

How grants are delivered

Access to Work should explore different ways of delivering the grants it provides. It should gather evidence on the most effective methods, in terms of supporting people and making the budget go as far as possible.

For example, offering people an individual budget would enable them to tailor their support package as their needs and the demands of their job changed. But other people might not want, or be able, to manage a budget. And there are likely to be several other options.

The only thing all potential options should have in common is making the person and their specific circumstances central to the operation of the scheme.

Communication support at interview

Access to Work provides funding for support at interview. However, many deaf people have found it difficult to get that support when it’s needed. Employers have had to be asked to postpone the interview and in some cases declined due to their recruitment timetable.

There should be a system in place to make sure requests for support at interview are responded to quickly. For example, a dedicated email address or fax/telephone number and a guaranteed response within 24 hours. When granted, the support should be provided immediately.

Initial support

Currently there can be a significant delay between someone starting a job and being offered support by Access to Work. This can result in them being unable to meet the requirements of the role. In some cases it has led to employment being withdrawn.

The reasons for the delay include

  • the employee not knowing what their support needs are; and
  • administrative requirements.

The focus should be getting a tailored package in place as soon as possible. But for people who aren’t sure of their needs, the granting of a minimally assessed package at job commencement would be a useful safety net. It could be based on the job description, for example.

Administration and delivery of the scheme

The general administration and delivery of the scheme needs to be improved. The aim should be to improve the customer experience and make efficiency savings.

Online accounts

Each customer should have an online account. Opening an account should be the first thing a potential customer does.

The online account should be the main method of communication between the customer and Access to Work staff. It would enable the customer to

  • tell Access to Work about their needs;
  • better manage their grant;
  • submit the required paperwork; and
  • access information, advice and guidance.

Customer service

Customers should be given the name of one member of Access to Work staff who is the first point of contact about their account.

Customers should be able to contact Access to Work in a variety of ways, including telephone and email. Text and video relay services should be available for deaf people and others who would benefit from it. The customer should be able to choose the method of communication.

Staff should have the required knowledge and understanding. It will improve customer service and make sure money is spent effectively.

  • All staff involved in running the scheme should have disability awareness training. It should include deaf awareness training. This is mainly to make sure they understand what to do and not do when communicating.
  • Staff dealing specifically with deaf customers need up-to-date, comprehensive knowledge. They need to understand what it’s like for deaf people in the workplace.
  • That includes the nature of the support required by them. Most deaf people need a package of support. It may vary on a daily basis, depending on the nature or their job.
  • It also includes detailed knowledge of communication services and technology for supported and enhanced hearing. They need to understand there is no one-size-fits-all solution. It will help them advise customers about the most appropriate support and make sure money is spent effectively.

Guidance, complaints and reconsiderations

Clear, user friendly guidance Access to Work should be published in various formats. It should explain how the scheme works, what it funds and how decisions are made.

In particular, the guidance should include details of a transparent process for requesting reconsiderations and making complaints. The process should be linked to the decision making process so it is clear when a reconsideration can be sought or a complaint made.

Stakeholder engagement

Customers and those effected by Access to Work are best placed to provide feedback about the administration and delivery of the scheme. They should be

  • regularly asked for feedback;
  • consulted about significant changes to the scheme; and
  • represented in any relevant advisory groups.

The groups that should be engaged include

  • Access to Work customers;
  • the professionals engaged with Access to Work funds;
  • agencies that provide professionals engaged with Access to Work funds;
  • providers of technological solutions purchased with Access to Work funds;
  • employers of people who receive support from Access to Work; and
  • organisations that work with and for disabled people.

Conclusion

The changes we have suggested aim to reduce the costs of running Access to Work whilst increasing its benefits. We believe they could help open up the scheme to more people. That would mean more people in work, more employers benefiting from diversity and more revenue for the Treasury.

But whilst it remains discretionary there will be confusion about what the scheme will pay for and the responsibility of employers. This results in increased administration costs and a negative opinion of a scheme which is in fact transformational for many.

In particular, the fact Access to Work “is provided where someone needs support or adaptations beyond the reasonable adjustments which an employer is legally obliged to provide” creates problems. Because what is a reasonable adjustment for one employer may be unreasonable for another, it is unclear who is to decide what is beyond reasonable or how they are to decide.

We are concerned this lack of clarity is having a detrimental impact on the employment prospects of deaf people. Both Access to Work and employers need clear guidance about their responsibilities and how to make decisions.

We therefore suggest the government reviews its legal responsibilities under the Equality Act and the UN Convention on the Rights of People with Disabilities with a view to making the scheme statutory.

The government should also explore

  • the impact of the duty to make reasonable adjustments on the employment prospects of disabled people;
  • the impact of the duty on employment practices; and
  • what is needed to help employers meet the duty.

References

[1] 3.7 million people aged 16-64. Hearing Matters, (2011), Action on Hearing Loss.

[2] Unpublished secondary analysis from the Labour Force Survey 2013, Quarter 2, April – June

30 OctUK Council on Deafness welcomes Minister’s commitment to improve Access to Work

The UK Council on Deafness has today welcomed the Minister for Disabled People’s commitment to improving the Access to Work scheme.

In his evidence to the Work and Pensions Committee inquiry into Access to Work, the Minister admitted recent changes to management of the scheme had been handled badly.

He said efforts to manage the costs of the scheme had also been mishandled, in particular the implementation of guidance about the employment of support workers. Widely known as the ’30 hour rule’, it has caused problems for many deaf people who need more than 30 hours communication support a week.

In response to the huge amount of evidence submitted to the Work and Pensions Committee and the Department for Work and Pensions by individuals and campaigning organisations, the Minister committed to making a number of changes. They include improving customer service, gathering and sharing better data, and making the scheme more transparent.

David Buxton, chief executive of the British Deaf Association and chair of the UK Council on Deafness Access to Work group, said: “After all the work deaf people and the organisations that work for and with them have put in over the last year, it’s gratifying to know the Minister has paid attention.

“In particular, his commitment to work with us to improve the scheme demonstrates he wants to get this right. He mentioned a few organisations when giving evidence to the committee; we’ll be following that up to make sure his Department contacts all the relevant charities, professional associations and businesses.

“But most importantly, the customer service changes he wants to implement in the short term are ones that will have an immediate positive impact on the lives of deaf people. Better operation of the scheme will also help save time and money that can be put to better use.

“Of course, there are still things we need to discuss in detail. Some are big issues, such as the expectation of employers to share costs. Understandably, deaf-led organisations are concerned about the impact that could have on them. But others should be easier to deal with – such as the Department’s insistence on using the term ‘hearing impaired’, which is offensive to many deaf people.

“There also needs to be a formal complaints procedure. Whilst we agree with the Minister that the priority should be making sure the right decision is made in the first place, people do need to know they have a form of redress. It’s a gap that excellent campaigns such as Deaf AtW have filled, but they shouldn’t have to.”

The evidence session follows months of work by the UK Council on Deafness on the problems Access to Work has caused for deaf people. We will be writing to the Minister to take up the suggestions he has made and offer its continued support.

Commitments made by the Minister

  • He will work with deaf sector organisations to find smarter ways of making the Access to Work budget help more people.
  • He will commission an analysis of the return on investment for Access to Work to help in discussions with the Treasury about the size of the budget.
  • The Department will issue clear, user friendly guidance about Access to Work on gov.uk so the public better understands how it makes decisions.
  • He wants to make sure the system produces consistent decisions about the support offered whilst retaining the flexibility that allows for individual circumstances to be taken into account.
  • He accepted the Department needs a better understanding of how disabled people engage support workers, particularly sign language interpreters, and the role of technology in meeting their needs.
  • He will make it possible for people to contact Access to Work via email or gov.uk. Applicants will be able to indicate their preferred method of contact.
  • The Department will explore using a video relay system (VRS) to communicate with applicants. And he will continue to promote VRS across government.
  • He has asked officials to explore the possibility of making Access to Work accessible via an online portal.
  • In the future, proposed changes to Access to Work will be clearly communicated to the public and Parliament.
  • The Department will publish regular data about the scheme via the Office for National Statistics.

03 JulAccess to Work inquiry receives almost 300 responses – and mainly from deaf people and organisations

The Work and Pensions Committee has received almost 300 written submissions to its inquiry into Access to Work.

According to the Committee, a large majority of those submissions came from deaf people and the organisations that work with and for them.

And that’s before the extended deadlines for submissions in British Sign Language (BSL) and from people with learning disabilities or limited English literacy have been reached.

That number is much higher than usual. In 2013, Third Sector reported a ‘record high’ of 186 submissions to a Public Administration Committee inquiry.

Jim Edwards, chair of the UK Council on Deafness, said: “The number of submissions that talk about the impact of Access to Work on deaf people reflects the fact there are clear issues with the scheme.

“People are saying the same things: customer service is poor, consistency is lacking and policies are damaging to job prospects. But above all there’s a strong message that Access to Work simply doesn’t understand deaf people and the support they need in work.

“The number of responses and their consistency is also testament to the fact deaf people and organisations have come together on this. We look forward to working with the Committee and the DWP to make sure it’s sorted out to everyone’s benefit.”

Problems with Access to Work, which provides funding for practical support to help disabled people find or stay in work, surfaced towards the end of 2013. Since then, the UK Council on Deafness has been talking to the Minister for Disabled People, Mike Penning MP, and Department for Work and Pensions officials.

As a result, on 14 May the Minister announced a review of the scheme to run alongside the Work and Pensions Committee inquiry. A consultation is expected to begin at the end of July.

The UK Council on Deafness submission to the inquiry is available online in English and British Sign Language.

20 JunSubmission to the Work and Pensions Committee Access to Work inquiry

This is our submission to the Work and Pensions Committee inquiry into Access to Work.

Introduction

The UK Council on Deafness (UKCoD) is the umbrella body for voluntary organisations working with deaf people in the UK. UKCoD’s Access to Work (AtW) Special Interest Group meets on a regular basis. With representation from a wide range of organisations across the deafness and hearing loss sector, the group is uniquely placed to understand the experiences of deaf people using the scheme. This submission draws on evidence from across UKCoD member organisations.

Over the course of 2014 UKCoD has become increasingly aware that AtW has not been meeting the needs of deaf people in employment. To address this, we have undertaken a number of activities, including meeting with representatives from AtW and raising our concerns directly with the Minister for Disabled People. We welcome the Minister’s commitment to conduct a review into AtW and will be engaging with this activity.

Opening remarks

Over one-third of people with hearing loss are of working age (16-64). Research has documented the challenging nature of the job market for deaf people.

The AtW scheme can provide life-changing support for deaf people in employment. When it works well, the scheme enables deaf people to fulfil their employment potential and minimises inequalities between them and hearing colleagues, as feedback demonstrates:

“I have risen from being a Youth Officer to a Chief Executive with the support of AtW. This would not have happened without that support.”

“The AtW support enables me to participate in meetings with the use of SLIs [Sign Language Interpreters]. This allows me to perform duties effectively, equally similar to my hearing counterparts.”

While the value of AtW is widely recognised, recent changes have reduced the flexibility of the scheme and mean that deaf people are finding it increasingly challenging to access the support they need. This submission highlights a range of issues relating to the quality of service and level of support being provided to deaf people through AtW.

The AtW application and assessment processes, from the perspectives of employees and employers

 

We would like to highlight a number of issues with the AtW application and assessment process. Firstly, contact with AtW is mainly telephone based and applicants are required to phone for an initial assessment, creating a barrier for many deaf people.

Video Relay Services (VRS) to communicate with deaf people should be introduced. VRS are cost effective, can be brought by the minute and are available on demand. We have examples of organisations providing VRS to make their call centres accessible to deaf people. We would see it as vital for AtW to adopt this technology.

AtW claim forms are currently paper based and sent by post. This represents an inefficient method and one that could be improved by the introduction of an online system.

AtW communication and materials (e.g. scheme forms, guidance) are heavily reliant on English and are not always accessible to people who use British Sign Language (BSL) as their first or preferred language. There is no BSL content available online to explain key aspects of the scheme.

Consistency is an issue, in terms of service delivery and support provision. While some deaf people report positive experiences with AtW Advisers, others have stated that staff displayed little or no knowledge about deafness and hearing loss issues, with limited awareness of the support and equipment that is available to people in the workplace. For example, people who are hard of hearing or deafened are not always aware of lipspeakers or the range of text-based support that is available. It is therefore important that they receive good quality advice from knowledgeable AtW staff. Where deaf people do have views on their support needs, Advisers are not always willing to engage.

We have received reports that people with similar support needs are receiving very different levels of support, indicating a lack of consistency in how AtW guidance is interpreted and applied.

“I think AtW is not a postcode lottery, but a person lottery! Even in the same place of employment with large teams of deaf employees, everyone has different hours and level of support.”

We would like to see AtW guidance made clearer and more transparent, so that people are aware of the criteria that they will be assessed against. Guidance documents should be made available within the public domain. AtW do not effectively communicate information about changes to policy or assessment criteria. Scheme stakeholders should be given prior notice of, and consulted on, changes to policy and implementation.

Limited information is provided to AtW users about how they can seek reconsideration and complain, if the outcome of their assessment does not provide them with the support they need in work. The current ‘decision making escalation process’ referenced in AtW guidance, is inaccessible and difficult to navigate. The process should be simplified and promoted to AtW users.

In addition, we have received many reports from deaf people regarding a lack of response from AtW staff to correspondence, including questions about their support package.

“I am currently having a lot of difficulty getting replies from my Adviser…I don’t feel AtW tell us what is going on.”

In some instances, deaf people have reported that AtW are talking directly to employers about an individual’s support package. This is highly inappropriate and disempowering.

The adequacy of ongoing support, both in terms of the aids, adaptations and support workers provided through AtW, and the help and advice offered by DWP

 

AtW’s effectiveness in terms of helping disabled people to:1.Secure a job, 2. Stay in employment; and 3. Develop their careers

 

There are different types of support and adjustments that could benefit a deaf person in the workplace and the nature of support required will be dependent on an individual’s level of hearing loss and their job role. This could include making use of equipment (e.g. an amplified telephone) or using communication support delivered by a communication professional (e.g Speech to Text reporting, using a Lipspeaker). For profoundly deaf people who use British Sign Language (BSL), communication support through access to a Registered, Qualified Sign Language Interpreter (RSLI) is vital to enable communication in the workplace.

During 2013, we became aware of a shift in AtW policy to require deaf people who need 30 hours or more of communication support per week to recruit a full-time, salaried, communication professional. Funding limitations were also put in place linked to this policy, i.e. maximum funding for communication support at this level calculated on the basis of an annual salaried income of around £30k. This meant that support was limited to the AtW determined level of the annual cost of a communication professional. This was imposed as an overall budget cap and in some instances as a cap on budget per hour. Prior to this, AtW provided funding to access support by employing freelance communication professionals.

Referred to as ‘the 30 hour policy’, this change has restricted access to adequate communication support for deaf employees. The implementation of the policy took place without consultation with deaf AtW users and, as far as we are aware, without an impact assessment.

The level of funding provided does not reflect current market rates for freelance communication professionals. As a result, deaf employees have been forced to either reduce the number of hours they use an RSLI, rely on a lower quality of support, or have been unable to access any communication support at all. In some instances, AtW has forced deaf employees to use Communication Support Workers (CSWs). CSWs are not qualified to the same level as RSLIs and do not perform the same role. Fully qualified, registered interpreters are for many deaf people fundamental to effective communication in employment. They ensure professionalism and credibility across differing and complex work settings.

The implementation of this policy has displayed a lack of understanding on the part of AtW about the role of communication professionals in the workplace. The use of freelance support enables people to match communication support to various workplace circumstances. One communication professional may not meet all the communication needs of a deaf employee.

Deaf employees are also being told they will no longer receive funding for a second interpreter when required for meetings. This contradicts AtW’s own guidance and again demonstrates a lack of understanding of the nature of this work (as interpreting is only sustainable for short periods of time by any individual interpreter).

Furthermore, we are also aware of instances where AtW have refused claims for communication support at job interviews and where AtW delays have left people without any communication support for interviews, excluding them from the recruitment process. This will actively contribute to reducing employment opportunities for deaf people, contrary to Government policy which promotes inclusive employment.

The impact of the 30 hour policy has been substantial, creating a sense of uncertainty and anxiety and reducing employees’ ability to perform in their job roles. The changes have also reduced deaf employees’ potential to advance in the workplace, as well as putting people at risk of demotion and job losses. We are aware of deaf people who have lost their job as a result of this policy. The quotes below demonstrate the impact of this policy:

“AtW provision has enabled me over the past six years to carry out my role effectively and has allowed me to develop my career, to the point of becoming Team Leader. The new budget only covers 3 days of support out of 5, and will not cover 37 hours per week. This has created a setback. My line manager sent me an email highlighting the potential demotion of my job. The HR department had sought advice from their legal team regarding the possibility of taking my case down a competency route. This is because I would no longer be able to perform my duties without full- time support. As you can imagine this has caused me an inordinate amount of stress and anxiety.”

“AtW needs to understand the difference between CSWs and RSLIs, especially their skillsets and work assignments. I would not feel comfortable using a CSW when I deliver a high profile presentation to over 300 people.”

“I work as a Relationship Manager, with full-time support funded by AtW due to my profound deafness and BSL/ SSE use. My role is demanding, it is people and relationship focussed. I feel AtW may not be fully aware of my role and its demands. During the three years [in the role] I have developed a small pool of highly qualified interpreters whom I trust and who have gained understanding of information, terminology and structures within the [organisation]. I appreciate their outstanding professionalism and commitment to deliver a high quality service; they work hard to address my needs and enable me to do my work well. If I were to use a salaried interpreter, I would lose this valuable team. [I have had] a number of negative experiences with local interpreters, for example, struggling in their voice over or interpreting incorrectly given the context of the meeting. As far as I am concerned, this seriously affects my reputation, both personally and professionally.”

Deaf AtW users reported that AtW staff were unwilling to engage in discussions about why the policy was unworkable, or what employees should do where they had unsuccessfully attempted to recruit a salaried communication professional.

The sector was extremely concerned by advice from AtW representatives that deaf employees should look at ‘job redesign’ in an effort to reduce the amount of communication support that they required. This does not reflect a commitment to enabling equal access to employment.

Beyond the impact on deaf people, the introduction of the 30 hour policy has also had implications for other groups, including communication professionals and employers. We are aware of instances of employers having to subsidise support in order to meet the needs of deaf staff. This is contrary to the aim of AtW, unsustainable on a long-term basis, and likely to make deaf employees a less attractive employment prospect, further impacting on career opportunities. The policy was also not supported by communication professionals, who rely on a variety of assignments and clients to ensure their continuing professional development and further highlights the lack of consultation with key stakeholders.

The market rate for communication support is linked to the limited number of communication professionals available. The Government should seek to address the underlying cause, by increasing the supply of communication professionals. It is unfair to penalise deaf people in the workplace for the cost of the current market rate of communication support. An increase in the number of communication professionals is vital to provide deaf people with high quality communication support to enable flexibility and choice in the workplace.

Deaf people who access support through lipspeakers and/or speech to text transcription have also reported similar challenges in accessing adequate support, including limits imposed on support packages. A particular issue here relates to the travel costs incurred by these communication professionals, due to their limited numbers, which often pushes up costs above AtWs limits, impacting on individual’s ability to access support.

A diverse range of ways in which communication takes place is a growing feature of the modern workplace, as is the role of flexible working practices including remote working. AtW should seek to offer flexible support packages and lead the way in supporting innovative access solutions in the workplace.

Few deaf people in employment have access to Video Relay Services (VRS). These services offer people more choice and increased flexibility of access to communication professionals such as interpreters and speech to text reporters. They are cost effective as services can be bought by the minute and they do not incur additional costs such as travel expenses. Furthermore they are available immediately to cover last minute meetings. Where VRS has been taken up, for example in the Central Manchester University Hospitals NHS Foundation Trust, it has resulted in increased efficiency. Promotion of these services by AtW would help increase adoption of this technology more widely amongst employers.

The steps taken so far by DWP to extend AtW, including its marketing and funding of the scheme

 

While we recognise the importance of extending AtW to more people, it should not be at the expense of current scheme users. There is a perception that deaf people have been disproportionately affected.

We acknowledge that there is a significant challenge in trying to implement the objective of extending the scheme to a greater number of people within a limited budget. However, it is a false economy to attempt to save money from one group of AtW users. If deaf people are forced to exit employment because they are not able to access adequate support, costs will inevitably be transferred to other areas of Government spending, as people are forced to claim out of work benefits. Genuine involvement and partnership working with deaf people may identify opportunities for provision that meets deaf people’s needs, as well as reducing costs.

The level of detail currently captured in AtW data makes it difficult to fully assess the impact of policy and implementation changes on scheme users. At present, information is only captured on ‘primary medical condition’ and the number of awards granted by element type. These are broad categories of information. More comprehensive and specific data capture, for example about the number of people using a RSLI within the category of Support Worker, would enable a better assessment of demand for specific support services and improved awareness of how scheme funds are being distributed.

The AtW scheme should be commended for the essential support it provides for thousands of people in employment. However, recent changes have meant that on-going support is not adequate. Changes are actively working against the employment of deaf people. While the Government has highlighted the importance of personalised support in employment, feedback tells us that AtW is not currently delivering this for deaf people. Our specific recommendations are as follows:

  • Technological efficiencies should be explored and implemented at every level of the scheme (for example, a wider range of contact options, including the use of VRS and a non-telephone based assessment service, online form submission) .
  • Deaf awareness and equality training for AtW staff.
  • A revised reconsideration procedure should be developed, which is promoted and accessible to all AtW users.
  • The scheme must provide support that is sufficient to meet its aim of enabling deaf people to start or stay in employment.
  • The ‘30 hour policy’ as it has been applied to communication professionals should be abolished.
  • The scheme should seek to implement personalised and flexible support. This could potentially be achieved by giving deaf people more control over the support they access (including asking individual’s to consider the most cost effective solution). Collaboration should be central to AtW in delivering a person centred service; there should be engagement between AtW staff and scheme users in determining support.
  • AtW guidance should be clear, transparent and publically available.
  • Stakeholders should be informed and consulted about proposed scheme changes, to avoid instances where unworkable policies are implemented.
  • AtW should explore more creative and flexible methods of providing support, including options such as VRS, where appropriate.
  • The Government should take steps to increase the supply of communication professionals. Measures could include uptake of VRS and funding for education.